| Steering Group 5 May 2005 |
Steering Group Meeting Minutes
Notes from the meeting held at the London School of EconomicsPresent: Christine Wise, Maire Lanigan, Nick Bevan, Robert Hall, Maureen Wade, William Marsterson, Mary Davies, Jean Yeoh, Mike Clarke (Director LLDA), Madura Rasaratnam 1. ApologiesAnne Poulson, Nicky Kershaw, John Wolstenholme, Graham Bulpitt 2. Minutes2.i It was agreed the wording of item 3.i on the agenda should be changed to indicate that any applications from new members for Associate Member status would be subject to the approval of the Steering Group. (Action MR) It was also noted that item 10 should read OCLC rather than OLCL. (Action MR) 2.ii It was noted that the Consortium's bid, led by UCL, for the JISC call for projects related to Institutional Repositories had gone forward and the Steering Group thanked Martin Moyle and Elizabeth Chapman from UCL for their work on the bid. 3. Regional Developments3.i MC presented a report updating the SG on developments within the LLDA and related issues. He reported that the LLDA is planning an away day for its board to discuss key priorities and themes for the next few years and asked members of the SG for their suggestions. It was noted that the new London portal has been soft launched and MC agreed to take up suggestions for a link to the Consortium web page and in particular the Disaster Control Plan from the portal. 4. Agenda for the June AGM4.i The agenda for the June AGM was confirmed and it was noted that there would be a morning programme of speakers on the theme of regional developments. Graham Fisher from ALM London was confirmed and other possible speakers were discussed. 5. Timetable for the Annual Report5.i ML reported that Marysia Henty and Francis Norton from the Advocacy Working Group had prepared a content guide and timetable for the publication of the 2004/5 Annual Report. Subject to approval by the AWG the timetable enivsaged that the Annual Report would be published by 31 October 2005 and chairs of working groups would be asked to submit thier content within a predesigned template by the end of July. It was agreed that a new designer would be used and the selection would be made by the AWG from recommendations. 6. Student Centred Services Group6.i RH reported that the membership and remit of a Student Centred Task and Finish group would be presented to the members at the June AGM. 7. Web Review Process7.i ML presented a report updating the SG on the work of the Web Review Group. The group was now at the stage of preparing a design brief with ranked content and a navigation structure. As part of the redesign InforM25 and CPD25 would retain their own domains and logos but be clearly identifiable as part of the M25 Consortium. It had also been agreed that although the Consortium had a diverse audience the website should not seek to segment and route users from the homepage. The SG agreed with the overall approach being taken by the Review Group. It also noted the progress that had been made through the sessions facilitated by Marysia Henty and thanked her for her work. 8. Review of the Development Plan/Strategy Document8.i A draft Strategic Plan 2005/6 - 2008/9 prepared by MW and MR was discussed. The proposed structure and terminology were accepted as providing a more approachable and flexible framework and changes to some of the objectives were noted. It was agreed that the Strategic Plan would be used in conjunction with an annual Action Plan that outlined the work to be undertaken by the working groups each year. The new planning framework, along with an update on progress against the existing Development Plan, would be put to the members for approval at the June AGM. 9. Financial Issues9.i NB reported that the all the subscriptions for 2004/5 had been received. Working group chairs had been asked to submit expected expenditures for the next year and the proposed budget and subscription levels for 2005/6 would be presented to the AGM. While non HEFCE members would make a contribution to CPD25 as part of their subscription, it is likely that overall subscription levels will remain very similiar to this year. 10. Reports from Working Groups10.i It was noted that there had been a good response to the call for new members for working groups and all of the vacancies had been filled. MW would circulate a list of the new members allocated to groups. (Action:MW) 10.ii Reports from the following WG's were noted: Advocacy; Collaboration and Partnership; Disaster Management; CPD25; Disabled and Special Needs Support; Quality and Resource Discovery. 11. Any other business11.i With the reinstated M25 Access Scheme now one year old, it was agreed that Caroline Lloyd would be asked to bring a progress report to the July SG meeting. 11.ii MW suggested that the Consortium should hold another annual event, perhaps an annual reception for new members, to facilitate networking, particularly for those new to the region. MW and MR would discuss possibilities and bring suggestions to the July SG meeting. (Action: MW and MR) 12. Programme of meetings for 2005/612.i Steering Group
12.ii Full consortium: all day meetings commencing at 10am
Maureen Wade |
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