Risk Assessment

Insert areas of vulnerability identified during the risk assessment and any remedial action, which has been/can be taken to alleviate the situation. Note the status of that remedial action.

Building/Equipment Maintenance

Insert maintenance routines. Note names, positions held, departments and contact details of those responsible for maintenance routines. Take regular temperature and relative humidity readings to ensure the availability of historic data to compare readings after a disaster. Written records signed and dated by those responsible should be kept in an appendix to the Disaster Management Plan.

Security Measures

Insert security routines. Note names, positions held, departments and contact details of those responsible for security routines. NB depending on the availability of the Disaster Management Plan this section may need to have restricted circulation.

Location of Collections

Note any remedial action necessary and its status. Note the special needs of archives and special collections. Once action has been taken, sections of the Disaster Management Plan may need to be updated (e.g. floor plans).

Suitability of Storage

Note any remedial action necessary and its status. Note the special needs of archives and special collections. Once action has been taken, sections of the Disaster Management Plan may need to be updated.

Fire Hazards

Note any remedial action necessary and its status. Note the special needs of archives and special collections. Once action has been taken, sections of the Disaster Management Plan may need to be updated.

Infestation

Insert procedures for checking for signs of infestation. Records may be kept in an appendix to the plan.

Training in handling and collection care

Insert procedures for staff training in collection care and handling. 

Procedure manuals

Insert a list of manuals for key procedures and their locations, responsibilities for updating these manuals and optimum period of review.

IT

Insert IT backup and security procedures. Note names, positions held, departments and contact details of those responsible for IT backup and security procedures. Note all holders and locations of IT procedures manuals.