Minutes from the Annual General Meeting held at Mayfield House, Falmer Campus, Brighton University

Present:

Robert Hall (Chair)

Nick Bevan (Brunel University), Mark Toole (University of Brighton), Chris Pedley (Heythrop College, University of London), Julie Howell (London Metropolitan University), Anne Poulson (SOAS), Paul Chopra (University of East London), John Gilby (M25 Systems Team), Ann Badhams (Buckinghamshire Chilterns University College), Jean Yeoh (King’s College, London), Sue Price (Courtauld Institute of Art), Douglas Dodds (Victoria & Albert Museum), Liz Chapman (UCL), Brian Murphy (Queen Mary, University of London), Philip Payne (Birkbeck College), Máire Lanigan (St Mary's College), Marina Logan Bruce (St George’s, University of London), John Wolstenholme (Thames Valley University), Madura Rasaratnam (M25 Consortium Administrative Assistant), Maretha Allwright (Natural History Museum), Mary Nixon (Goldsmiths), Ian Budden (Institute of Development Studies), Helen Workman (Oxford Brookes University), Josephine Burt (Open University), J. Adam Edwards (Roehampton University), Simon Collins (Kingston University), Ann Sainsbury (University of Westminster), Christine Wise (Chair, Disaster Management Group), Glyn Price (London School of Economics), David Gee (Institute of Advance Legal Studies Library), Rosemary Lynch (University College for the Creative Arts), Ian Snowley (University of London Research Library Services), Nicky Kershaw (Anglia Ruskin University), Colin Smith (University of Surrey), Katharina Hübschmann (Institute of Contemporary History & Wiener Library).

Apologies: 

Pat Christine (University of the Arts, London), Jan Wilkinson (British Library) Richard Golland (Imperial War Museum) Carole Pickaver (University of Kent) Mary Davies (King’s College London) Caroline Lloyd (London School of Hygiene & Tropical Medicine) Maureen Wade (London School of Economics) Julia Munro (University of Reading) Peter Hassell (Royal College of Art), Sarah Gerrard (Royal Holloway, University of London) Tom Crawshaw (University of Surrey) Suzanne Enright, (University of Westminster), Michael Clarke (London Libraries Development Agency).

Morning Session

The business meeting was preceded by a morning session of presentations from the following speakers:

Catherine Wilson
Head of the Education Practice, London and the South East & Partner at Eversheds
Catherine Wilson's Presentation

Carol Campayne
Diversity & Equality Manager, London South Bank University
Carole Campayne's Presentation

Erica Halvorsen
Interim Director, Equality Challenge Unit
Erica Halvorsen's Presentation

Christine Wise
Chair, Disaster Management Group and Head of Special Collections, Senate House Library, University of London.
Christine Wise's Presentation

Glyn Price,
Technical Services Manager, London School of Economics & Political Science
Glyn Price's Presentation

John Wolstenholme
London Health Libraries & M25 Consortium Joint Working Group
Head of Learning Resources, Thames Valley University
John Wolstenholme's Presentation

Minutes of the afternoon business meeting

1. Apologies for absence and welcome to new members.

The following new members and their representatives were welcomed to the Consortium.

Ian Budden from the British Library for Development Studies; Dr. Helen Workman from Oxford Brookes University Library; Rosemary Lynch from the University College of the Creative Arts and Katharina Hübschmann (Institute of Contemporary History & Wiener Library).

The apologies were noted.

2. Minutes

Members approved the minutes from the January 27 2006 Business Meeting held at the Women's Library.
Minutes January 27 2006

3. Launch of the new Website

Máire Lanigan reported that the M25 Consortium business site and the cpd25 site were launched at the end of May 2006. The websites were launched with a competition soliciting users’ comments on the new sites and on the Consortium’s services. The six winners, each receiving £50 of Amazon vouchers, were Caroline Jago from Central Saint Martins, David Gallagher from Royal Holloway, Yon March from Ravensbourne, Louisa Bentley from Imperial, P. Martin from City University and Emma Blakey from Westminster.  They will be contacted by e-mail and selected comments will be featured in Consortium publications, including the Annual Report.

ML thanked John Gilby, Dave Puplett and Madura Rasaratnam for their work during the final difficult stages of the process.

Work on updating the user interfaces of the InforM25 services is ongoing and the new look site is expected to be launched during the summer.

4. Steering Group membership.

Nick Bevan and Maureen Wade were re-elected as Treasurer and Secretary respectively following the completion of their first terms in office. There were two vacancies as a result of the completion of terms of office by Graham Bulpitt and Mary Davies. Caroline Lloyd (London School of Hygiene and Tropical Medicine) and Frances Norton (Wellcome Library) have been elected to fill these vacancies. Mary Davies has been co-opted to continue her work has Chair of the Collaboration & Partnership Working Group.

The Consortium noted its thanks to Graham Bulpitt for his work as a Steering Group member and his contribution to the Consortium.

5. Treasurer’s Report

Members received the Audited Accounts for 2004-5 and agreed the budget and subscription charges for 2006/7.

Nick Bevan noted that HEFCE member subscriptions were unchanged, but non-HEFCE member subscriptions might vary from last year following the introduction of the new charging structure based on JISC bands.

Audited Accounts 2004/5
Budget 2006/7
Consolidated Subscriptions 2006/7

6. Development Planning

Progress against the Action Plan for 2005/6 was discussed. Robert Hall noted that the plan, which works to the objectives set out in the Strategic Plan 2005/6 – 2007/8, has both time limited projects and ongoing activities. He reported that the Student Centred Task and Finish Group had been stood down and asked for suggestions from members to take this area of work forward.

Action Plan 2005/6

7. cpd25 Work Exchange Scheme for CILIP Chartership Candidates

David Gee outlined the cpd25 Work Exchange Scheme that will be launched in Autumn 2006. The scheme is intended to provide Chartership Candidates with new experiences, training and to stimulate discussion on the issues that they come across at their placements and home institutions. cpd25 will act as an honest broker and maintain a register of interest through which institutions can organise reciprocal exchanges. Although cpd25 will forward applications from candidates to libraries on the register, it will be up to the participating institutions to arrange the timing and content of the mutual exchange. cpd25 will not attempt to evaluate the outcome of any particular exchange but would like chartership candidates who have participated in an exchange to complete a comments form on the cpd25 website.

The scheme is currently aimed at Graduate trainees, but could be extended to
subject librarians and managers.

cpd25 Work Exchange Scheme 

8. Members issues

No issues were raised.

9.Any other business.

9.i Members noted the programme of meetings for 2006/7.

• Tuesday 23 January, 2007 (British Library)
• Friday 1 June, 2007 (Royal Naval College, Queen Anne Court, Greenwich University).

9.ii Following on from the success of the event in November 2005, the Consortium will be hosting another evening reception in September 2006. Further details are given below and Consortium representatives are invited to attend with a member of staff from their institution. The event will provide an opportunity to meet colleagues from across the region and members of the Consortium’s working groups. Invitations will be sent in August 2006.

• Thursday 7 September, 2006, 5.30pm – 8pm. 170 Queen’s Gate, Imperial College.

9.iii The Consortium noted its thanks to Mark Toole and Brighton University for hosting the AGM.

Robert Hall
Chair
19 June 2006