Minutes from the M25 Consortium Annual General Meeting held at the Royal College of Nursing
Present: Robert Hall (Surrey)- Chair Nicky
Kershaw (Anglia Polytechnic University), Mary Auckland (University of
the Arts London), Jan Wilkinson (British Library), Joanna Bowring
(British Museum), Nick Bevan (Brunel University), Ann Badhams
(Buckinghamshire Chilterns University College), Pete Ryan (Canterbury
Christchurch University), Sue Price (Courtauld Institute), Judith Anne
Preece (University of East London), Ann Murphy (University of
Greenwich), Clare Jenkins (Imperial College), Stan Smith (Institute of
Education), Mary Davies (King's College), Maggie Haines (King's
College), Jean Yeoh (King's College), Graham Bulpitt (Kingston
University), Julie Howell (London Metropolitan University), Christine
Wise (University of London Research Library Services), Jean Sykes
(London School of Economics), Caroline Lloyd (London School of Hygiene
and Tropical Medicine), Pat England (London South Bank University),
Josephine Burt (Open University), Brian Murphy (Queen Mary, London),
Julia Munro (University of Reading), Adam Edwards (Roehampton
University), Gabriele Popp (Royal Botanic Gardens Kew), Darlene Maxwell
(Royal College of Art), Judy Atkinson (Royal College of Nursing), Sarah
Gerrard (Royal Holloway University of London), Anne Poulson (School of
Oriental and African Studies), Marina Logan-Bruce (St George's Hospital
Medical School), Maire Lanigan (St Mary's College), Debby Shorley
(University of Sussex), John Wolstenholme (Thames Valley University),
Doug Dodds (Victoria and Albert), Suzanne Enright (Westminster) Apologies: Mark
Toole (University of Brighton), Dr. H. Fletcher (Buckinghamshire
Chilterns University College), Vanessa Crane (CADISE), Andrew McDonald
(University of East London), Mary Nixon (Goldsmith's College), Chris
Pedley, S. J (Heythorp College), Carole Pickaver (University of Kent),
Roy Williams (London Metropolitan University), David Pearson
(University of London Research Library Services), Maureen Wade (London
School of Economics), John Akeroyd (London South Bank University),
William Marsterson (Middlesex University), Graham Higley (Natural
History Museum), Nicky Whitsed (Open University), Peter Hassell (Royal
College of Art), Jackie Lord (Royal College of Nursing), Elizabeth
Chapman (University College London) In attendance: Elizabeth
Kensler (Wales Higher Education Libraries Forum), Sarah Dodgson
(University of London Libraries Committee/M25 Consortium Collaborative
Journals Store), John Gilby (M25 Systems Team), Madura Rasaratnam (M25
Consortium Administrative Assistant).
Introduction
It was noted that the AGM was preceded by a morning session when members
were presented with information on the following areas
Adie Batt, President of the Association of London Chief Librarians (ALCL), discussed the organisation's
priorities in the national and regional context.
Graham Fisher, Chief Executive of ALM London, discussed regional issues.
Sarah Dodgson, Project Officer Collaborative Journals Store,
presented an update on the University of London Libraries Committee (ULC)/M25 Consortium feasibility study
for a Collaborative Journals Store.
Anne Poulson, Chair of the Disabled and Special Needs Working Group, discussed the group's activities.
Nicky Kershaw, Chair of the Quality Group, discussed the group's work.
Minutes
The Consortium recorded its thanks to the Royal College of Nursing for providing the venue.
1. Apologies for absence and welcome to new members.
Caroline Lloyd from the London School of Hygiene and Tropical Medicine,
Stan Smith from the Institute of Education and
Mary Nixon from Goldsmith's College were welcomed as the new
M25 Representatives from their institutions. Apologies for absence were noted.
2. Minutes
The minutes from the Consortium meeting held on 28 January 2005 at the Maughan Library,
King's College London were approved.
3. Matters arising from the minutes not otherwise on the agenda.
3.i M25 Access and Borrowing Scheme
Members received a progress report from Caroline Lloyd on the revived access and
borrowing scheme which has been in operation for a year. CL reported that the British Library
and the Royal College of Nursing have now joined the scheme and provide access and borrowing on
production of an M25 card. It was noted that although usage was low the scheme ensures access
for non HEFCE funded institutions that are excluded from national schemes.
The report on the M25 Access and Borrowing Scheme and a list of participating institutions
are available to read or download in Adobe Portable Document Format (PDF) format.
To view PDF documents you will need Adobe Acrobat Reader. If you want to download
Acrobat Reader, click on the icon below:
3.ii M25 Systems Team Activities
John Gilby presented an update on the activities of the Systems Team over the past year.
It was noted that there were now 41 catalogues on the Search Catalogues services, making it one of the
largest in the country. Work was also progressing on the Web Usage Statistics.
Members were asked to nominate members of staff to participate in focus
groups to be conducted in late June and early July. The focus groups are part of a consultative
process that will determine the Consortium's future resource discovery needs.
4. Constitutional and membership issues
4.i Review of membership categories
Members discussed a proposal to replace the category of Observer Status with that of Associate Member.
It was noted that the difference between Associate members and non - HEFCE funded full members needed clarification.
The changes to the membership categories, with the noted clarifications, were agreed.
Caroline Lloyd agreed to investigate and resolve reciprocal access issues for staff at Associate Member
and Full Member institutions.
4.ii Elections to the Steering Group
Members noted the results of the elections to the Steering Group.
5. Working Groups
5.i Student Centred Task and Finish Group
Members noted the remit of the Student Centred Task and Finish group.
The group members are: Caroline Lloyd (LSHTM), Stan Smith (Institute of Education)
and Roy Williams (London Metropolitan University).
The group will be chaired by Andrew McDonald (University of East London.)
6. Web Review Process
Maire Lanigan updated members on the work of the Web Review Group.
Having agreed on the website's target audiences and key messages the group is
now in the process of mapping content to produce a website specification document
with which to go out to tender. The target date for the launch of the website is January 2006.
7. Development planning
7.i Members received an update on progress against the existing
development plan that runs from 2002/3 - 2005/6.
7.ii Members agreed to adopt a new planning framework that will consist of a mid range Strategic Plan,
to run from 2005/6 - 2008/9 and yearly operational plans setting
out project deliverables for evaluation.
8. Treasurer's Report
8.i Members approved the budget and subscriptions for 2005/6.
It was noted that the budgets for working groups was reduced but an
allocation was made to respond to initiatives that arose during the year.
It was also noted that subscriptions for most members would remain the same although changes
in membership categories would lead to an increase in subscriptions for members who were previously Observers.
Non HEFCE members would in future contribute to the cost of the CPD25 Administrator
but would be charged the discounted rate for attending events.
9. Members issues
There were no items raised.
10. Any other business
10.i CPD25 Update
Jean Yeoh reported that CPD25 would be introducing new training courses in
line with the new CILIP Qualifications Framework.
CPD25 was also closely monitoring the CILIP initiative to develop Kite Marking for
Trainers and would consider accreditation under any future scheme if this was appropriate.
10.ii Programme of meetings
Members noted the venues of the Consortium's programme of meetings for 2005/6.
- 27th January 2006, (Women's Library, London Metropolitan University)
- June 2006, (Brighton University)
Robert Hall
Chair
June 21, 2005 |
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