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| London Health Libraries & M25 Consortium Joint 6 May 2004 |
Meeting MinutesNotes from the meeting held at South Bank TechnoparkPresent: Richard Osborn-RO (Chair NWLWDC), Betsy Anagnostelis-BA (UCL), Ruth Fosker-RF (SELWDC), Paul Hockney-PH (QMUL), Angels Horrocks-AH (Kingston), Gary Horrocks-GH (KCL), Felix Oliver-Tasker-FOT (TVU), Ray Phillips-RP (SWLWDC), Janet Smith-JS (IC), Cheryl Twomey-CT (eKAT), Anne Weist-AW (NELWDC) Apologies: Margaret Haines-MH (KCL), Jane Williamson-JW (NCLWDC), John wolstenholme-JIW (TVU) 1. Welcome and introductionsRO welcomed everyone to the 2nd meeting of the joint working group. He explained that the group had agreed alternating chairs (HE and NHS) and that it was the turn of the NHS. The group passed on their congratulations to John Wolstenholme who had recently got married. 2. Previous Meeting2.1 MinutesRO explained that JIW (chair of the 1st meeting) had kindly put the minutes together. These were agreed with 2 minor amendments. 2.2 Matters Arising3.2 NHSU - RO referred to a paper, prepared by JIW, giving details of the NHSU HEI partners, which he had circulated. In London, these are Middlesex University and KCL (lead partner) with London South Bank University and the University of Greenwich. There is some uncertainty as to what these partnerships will involve. 3.5 NHS-HE Forum - RO referred to 2 initial projects, arising from the Users First report, around information literacy skills and a user needs analysis. He agreed to circulate background information to the discussion list. Action RO 4.2. Library support for non-registered, non-professional workforce. GH reported that progress on getting agreement for the future of the St Thomas site was moving forward quite slowly. 3. Terms of ReferenceThe Terms of Reference were agreed with 2 minor amendments:
Membership of the group was confirmed as the 5 London Health Libraries WDC librarians (one of whom will act as joint chair), a senior HE librarian from each London WDC area (one of whom will be an M25 Steering Group member and act as joint chair), the eKAT team leader and a nominee of CPD25. 4. Progress on prioritiesRO reminded the group that 5 priorities had been agreed at the previous meeting. 4.1 Email discussion list - priority 1The 1st priority had been to set up a email discussion list. RO asked for the group's thanks to Brian Murphy to be recorded, for setting this up so promptly. The group discussed participation and purpose. It agreed that its purpose should be primarily information sharing with a focus on cross-sectoral issues. It was also agreed that a representative from all relevant HEIs should be on the list in order to assist information sharing across the HE sector. RO will liaise with BM on ensuring appropriate representation. Action RO/BM 4.2 Electronic resources - priority 2BA reported work had progressed but in ways that were both narrower and broader than given in the remit outlined in the notes of the previous meeting. For instance, as result of work with CT and Andy Richardson from eKAT, access had been agreed to the Radcliffe Press primary care journals for a consortium of 4 medical schools. She also cited some work with JISC around the TRIP Database Plus. Group discussion identified this area of work as a priority for the group. Issues around redefinition of the health sciences community need to be addressed in order to bridge the divide between the consortium of medical school libraries and non-medical institutions. Action BA with AH, JIW & CT Issues to reduce blockages in the HE-NHS continuum (undergraduate student, student on placement, NHS employee) were also agreed as a priority. BA agreed to draft paper for the group on opportunities and barriers to making progress in these 2 areas and to move forward with a face-to-face sub-group. Action BA 4.3 Strengthening links between LHL and M25 CPD - priority 3RO reported that this is already happening. There has been positive take-up of NHS staff on M25 courses and of HE staff on the LHL chartership programme. Charges are made for NHS staff attendance on M25 courses. JS reported that the M25 CPD steering group would be considering the question of finance at their next meeting. It was agreed that JS would meet with AW and RP to discuss finance and the possibility of a joint resource web page. CT suggested that this could augment the existing calendar page on Londonlinks. Action JS, RP & AW RP reported on a LHL NHSU-funded project to develop the learner support role in health libraries. It was agreed that when the LHL paper on this project is completed it would be circulated via the group discussion list. Action RP 4.4 Resource sharing between the NHS and HEIs - priority 4The group agreed to define resource sharing broadly - to include electronic resources as well as traditional inter-library loans of journal articles. BA suggested that licence agreements could be interpreted in ways that did not seek to nit pick and so enabling all bona fide library service members access to resources. GH confirmed that KCL provided full library services to all NHS staff in South East London provided that they were registered with the library. It was agreed that examples of good practice should be gathered as a possible topic at the proposed joint study day. Action RF 4.5 MPET Levy - priority 5RO confirmed that there was still a lack of clarity in this area. All members agreed to circulate any relevant information regarding library finance, including WDC board papers in the public domain. It was agreed to invite someone with knowledge around the MPET review to the joint study day. Action RO 5. Brief UpdatesNHS Update RO explained that the 2004-5 London Health Libraries Strategy and Development Group's (LHLSDG) business plan had been agreed with the 5 London WDCs. Priorities include the development of a common library strategy for London and a number of target areas for improvement. Target areas included primary care, social care, mental health and widening access. He reported that the business plan included accreditation based on the Helicon programme. He was aware that there were some concerns from HE about the need to rationalise the scheme. He suggested that it would be useful to learn from early implementers in HE who could act as pilots. PH queried why there was a need for NHS accreditation in addition to the QAA process. AH, who is a member of the London Health Libraries Quality and Standards Group, explained that accreditation would be by Trust and the Healthcare Commission required evidence from Trusts of accreditation. 6. Joint meeting between LHL and Higher Education librariansRO reminded members of an initial joint meeting held in July 2003 when it had been agreed that further annual meetings would be useful. It was therefore agreed to take forward a second annual meeting in the following ways: 6.1 Date and venueGH offered to find a venue on Guy's Campus for 40-50 people. Possible dates are 19, 25 or 26 November. Action GH 6.2 Format for the meetingIt was agreed that a briefing day would be useful picking up points of interest already highlighted within the meeting, e.g.:
6.3 Organising committeeRO asked for volunteers to form a small organising committee for the day. It was agreed that this should be RO, GH, AH and RF. Action RO, GH, AH & RF 7. Access to NHS Net by HEI librariesFOT raised the issue of access to NHS Net for students on placement within HEI libraries. BA said that it should be possible to provide access. While there were no barriers in theory, in practice achieving access may well prove complex. 8. Date and venue for next meetingIt was agreed that the group should next meet on:10 August 2004, 10.30-12.30, Royal Free Hospital (date, time and venue to be confirmed). Action BA RO to explore the possibility of a presentation on the "National Library for Health" at this meeting. Action RO |
