M25 CONSORTIUM BUSINESS MEETING Hosted
by the Wellcome Library for the History and Understanding of Medicine
(Franks I and II, mezzanine floor, Wellcome Building, 183 Euston Road,
London NW1) Map and other travel instructions available at: http://library.wellcome.ac.uk/contact/location.shtml Refreshments will be available from 09.30 Please note:
The meeting will be held in the afternoon (starting at 14.30) and will
be preceded by a morning session (starting at 10.00) when Members will
be presented with information on the following issues: - Sarah
Gerrard, Librarian and Deputy Director of Information Services, Royal
Holloway University of London will provide an overview of VLE issues in
the context of the corporate information environment. Reference will be
made to WebCT, Blackboard and Learnwise.
- Paul
Hudson, Learning Technology Consultant, University of Hertfordshire
will provide an overview and demonstration of StudyNet (the managed
learning environment at the University of Hertfordshire) with a
student-centred perspective on how and why and what next.
- Graham Fisher, Director LLDA will provide an update on both regional issues and on LLDA activities
- Fiona
O’Brien, Development Manager LLDA will provide an update on, and
demonstration of, WiLL (What's in London's Libraries
http://www.londonlibraries.org.uk/will/)
- Sue Howley, Policy Adviser, Re:source will provide an update on the Wider Information and Libraries Issues Project (WILIP).
Lunch will be provided in the Burroughs Room (lower ground floor, Wellcome Building) from 13.00-14.30
AGENDA for Business meeting There
will be a meeting of the M25 Consortium on Thursday 29 January 2004 at
14.30 at Franks I and II (mezzanine floor), Wellcome Building, 183
Euston Road, London NW1) Please note that hard copies of
the agenda papers will only be sent out on request, as all will be
available as Web documents in advance of the meeting. Please let me know if you have any queries regarding the meeting. I look forward to seeing you there. Suzanne Enright Secretary
1. Apologies for absence, welcome to new members, to John Gilby (M25
Systems Team) and to representatives of ALCL and LLDA
2. Minutes
2.1. To approve the minutes of the Consortium meeting held
on Wednesday 4 June 2003 at 10am at the Imperial War Museum
2.2 To
receive the Minutes of Steering Group meeting held 17 June 2003
2.3 To
receive the Minutes of Steering Group meeting held 2 October 2003
2.4 To
receive the Minutes of Steering Group meeting held 3 December 2003
3. Matters arising from the minutes not otherwise on the agenda
3.1 Change of Treasurer:
3.1.1 Members are asked to note that Keith Webster, M25 Consortium Treasurer,
has left SOAS. Members are asked to record our thanks for his work over the past
few years, not only as Treasurer but also in trying to progress the legal issues
in relation to the constitution and status of the Consortium.
3.1.2 Nick Bevan (Brunel University) who is a member of the Steering Group
has volunteered to take on the role of Treasurer subject to the approval of the
members in January. A formal election will be held as part of the June 2004 AGM.
3.2 Relationship with ULC (University of London’s
University Libraries Committee): Members are asked to note that
3.2.1 The Consortium Secretary has been formally invited to attend meetings
of the University (of London) Libraries Committee to update ULC members on
Consortium issues on a regular basis.
3.2.2. The Consortium Secretary has been invited to contribute to, and to
support, three proposals put forward by the ULC to prepare the region for
possible areas of collaborative development (the proposals are in relation to
collaborative collection management, collaborative journals store and online
training in research methods). Jean Sykes (LSE) is leading on this initiative
and chairs the London RSLG Group which originated from ULC.
3.3 Access issues:
3.3.1 Members are asked to note that the Steering Group has stood down the
Access Working Group and Members are asked to record our thanks to them for
their efforts in setting up and embedding a range of access schemes, which
have now been incorporated into national schemes under SCONUL Research Extra
and INSPIRE. Work by Caroline Lloyd (Birkbeck) and Vivien Robertson (KCL) to
mesh the Consortium scheme into SCONUL Research Extra is on going. Members are
also asked to record our thanks for their continuing efforts. Concerns remain
about M25 institutions not in SCONUL and so not in SRX and these are being
taken up with SCONUL
3.3.2 Members are asked to receive a report on access activity for 2002/3
from Caroline Lloyd (Birkbeck); it gives a picture of overall usage based on a
pragmatic approach to the issue of statistics. The list of access contacts has
been updated and Caroline Lloyd will remain the contact for access issues.
3.3.3 Members are asked to note that a small Task Force is being convened
by John Wolstenholme (TVU) to consider the potential development for the
Consortium to develop access arrangements in support of nurses on placement.
The issue has also been referred to UK Libraries Plus for consideration. An
oral report will be given at the meeting.
3.3.4 Members are asked to note that future Consortial access activities
will be considered by the Student-centred Support Working Group.
3.4 Health libraries: Members are asked to
note that, following the successful event organised to launch London Health
Libraries (LHL) to the HE community in July 2003, a new Joint
LHL/M25 Working Group to facilitate pan-London working between M25 Consortium
libraries and Workforce Development Confederation libraries has been set up.
4. Update on progress with implementation of Development Plan 2002/3 –
2005/6
4.1 Members are asked to consider an interim report
for the year, providing an update on recent progress related to the main aims
and objectives for each of the main areas of Consortium activity - a full report
and revised Development Plan will be submitted to the Consortium meeting in June
2004.
4.2 Members are asked to note in particular that:
4.2.1 The Disaster Management Working Group has recently been considering how
the concept of the M25 global Mutual Support Agreement may best be
developed for the benefit of all M25 Consortium members. A new model, using the
subject strengths reported by member libraries on InforM25 is proposed for
preliminary discussion.
4.2.2 Plans by CPD25 to conduct an online survey on academic staff
development within M25 are advancing. This has been done in collaboration
with NoWAL, SALCPG, Oxford and Cambridge libraries and is based on a design from
La Trobe University Library, Australia
4.2.3 The Steering Group has set up a new Quality Working Group to
provide a forum for quality and performance measurement issues to be discussed
in a Consortial context, taking on board the priorities and concerns of M25
members. The Group will assess and report on the existing extent of service
quality measurement activity in M25 libraries, e.g.
- Service Level Definitions (with or without monitoring & reporting)
- User satisfaction and book availability surveys
- "Mystery shoppers" or other qualitative service measures
- Benchmarking
The Group will facilitate exchange of experience between libraries already
using these measures and offer advice to other interested libraries. It will
develop templates and documentation on best practice and develop relevant
training and staff development activities. In addition, the Group will develop
a consistent survey methodology for M25 working groups to use.
4.3 In addition, Members are asked to note that:
4.3.2 An update report from Graham Fisher, Director of London Libraries
Development Agency (LLDA) on regional developments will be given in the
morning session.
4.3.3 Mary Davies (University of East London), Chair of M25 Collaboration and
Partnership Working Group, is to take up position as M25 Consortium
representative on LLDA Board and as an ALM London Trustee.
5. Constitutional and membership issues
5.1 Members are asked to receive an oral report on
constitutional issues
5.2 Members are asked to receive an update on
membership of the Consortium.
5.2.1 Members are asked to endorse the actions taken by the Steering Group
to date in regards of membership applications received, or invitations issued,
regarding
- Anglia Polytechnic University
- Natural History Museum
- Open University in London
- Royal College of Nursing Institute
- Royal Society of Chemistry
- University of Sussex
- Royal Botanic Gardens, Kew (observer status)
6. CPD25: Staff development and training
Members are asked to receive a draft business plan for the
period 2004/5 to 2005/6
7. Treasurer’s report
7.1 Members are asked to receive the report
which provides an update and report on the Consortium's current financial
position and arrangements.
7.2 Members are asked to endorse the following
recommendations from the Steering Group in relation to future funding of the
M25 Systems Team:
7.2.1 That there should be continuing financial support for the M25 Systems
Team for a period of two years (2004/5 and 2005/6) to give stability and
continuity for the team staffing levels. This will include an element for
inflation at, say, 3% p.a.
7.2.2 That the Consortium should not underwrite other costs which might be
funded from external agencies.
7.2.3 That in return for this funding the Resource Discovery Working Group
(RDWG) should draw up a work plan for service delivery over the next two
years. It is recognised that the Team is moving from project management to
delivery of services and there are changing Consortium priorities and
balancing demands.
7.2.4 That RDWG should draw up an exit strategy with regard to InforM25
services. This should cover succession planning, the future management of
web-based services, a more secure way of providing systems support for M25
services and how services might integrate with VLE developments.
7.3 Members are asked to consider a report from a
Task Force set up to review the current Consortial funding model and to discuss
the proposed financial models.
Members are invited to consider the following
recommendations:
- That the subscription model moves to a banded structure.
- That subscription rate for HEFCE-funded members is based on the JISC
bands
- That there should be six bands rather than ten
- That there should be a change to the three bands for non-HEFCE funded
members
- That the subscription rate for observers remains unchanged
- That the subscription model for CPD25 remains its mixed economy
approach, but that the subscription element is based on bands rather than
headcount.
8. Any other business
9.1 To note the dates, time and venue of programme of
Consortium meetings for 2003/04 and 2004/05
- 11 June 2004 (V&A Museum)
- Jan 2005 (TBC)
- June 2005 (TBC)
9.2 To discuss proposals and themes for the June 2004
meeting which would again be a one-day meeting with a mixture of keynote
speakers and interactive sessions.
Suzanne Enright
Secretary
January 2004
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