M25 Consortium of Academic Libraries - Business Meeting

Friday 28 January at 10.00am.

To be held in the Weston Room, Maughan Library, King's College London, Chancery Lane, London, WC2A 1lR

A Map is available at: www.kcl.ac.uk/maps/strand1.html

The Maughan Library is located half way down Chancery Lane. The closest underground stations are: Chancery Lane (Central line), three minutes walk; Temple (Circle and District line), ten minutes walk and Holborn (Central and Piccadilly Lines) also ten minutes walk. An expandable map showing Chancery Lane in relation to bus routes, underground stations and nearby main line stations is available at: http://www.tfl.gov.uk/buses/pdfdocs/centlond.pdf

Tours of the building will be available from 9.30am to 10.15am. In order to book a place on the tour please contact the M25 Administrative Assistant This e-mail address is being protected from spam bots, you need JavaScript enabled to view it by Wednesday 19 January.

Refreshments will be available from 10am

Please note:The meeting will be held in the afternoon (starting at 2.15pm) and will be preceded by a morning session (starting at 10.30am) when Members will be presented with information on the following issues.

Morning Programme

Marysia Henty, Communications Manager, LSE Library, will discuss marketing issues.

• MarysiaHenty.pdf

Jan Wilkinson, Head of Higher Education, British Library, will discuss the British Library's marketing activities. JanWilkinson.pdf

Maire Lanigan, Chair, Advocacy Working Group will report on the work of the Group, including the planned review of the website.

• MaireLanigan.pdf

Jean Yeoh, Chair, CPD25, will give a progress report on the activities of CPD25.

• JeanYeoh.pdf

Jemima Johnstone, Acting Director of the London Libraries Development Agency (LLDA)
& Dermot Kennedy, Library Development Officer, LLDA and Archives, Libraries Museums London (ALM London)
will present an update on the work of the LLDA and ALM London with higher education libraries.

• LLDAandALMLondonpresentation.pdf

Lunch will be provided in LG39, on the lower ground floor of the library, from 1pm to 2.15pm

Agenda for the Business Meeting

There will be a meeting of the M25 Consortium of Academic Libraries on Friday 28 January at 2.15pm in the Weston Room, Maughan Library, King's College London, Chancery Lane, London WC2A 1LR.

Please note that hard copies of the agenda papers will only be sent out on request, as all will be available as web documents from 21 January.

Please let me know if you have any queries regarding the meeting. I look forward to seeing you there.

Maureen Wade
Secretary

1. Apologies for absence and welcome to new members

2. Minutes

2.i Members are asked to approve the minutes of the meeting held on Friday 11 June 2004 at the National Art Library, Victoria and Albert Museum 

3. Matters arising from the minutes not otherwise on the agenda

3.i Collaboration with the University of London's University Libraries Committee (ULC)

Members are asked to note that:

3.i.a A jointly funded feasibility study into a collaborative journals store is due to start in February. Up to six non University of London members from the Consortium, reflecting both the level of funding provided by the Consortium and the diversity of its members will participate in the study. Participating members are asked to consult with similar members from the Consortium to ensure that the views expressed during the feasibility study are representative of the Consortium's members.

3.i.b At its meeting of 9 December the Steering Group decided to contribute £5, 000 towards the further development of the MASC25 service. In the next phase of its development, phase three, the project aims to map the special collections of printed books within M25 Consortium university libraries, not included in initial phases, and extend to other institutions such as museums, archives and learned institutions. The Chair has requested that relatively more hidden special collections within M25 Consortium institutions be given priority.

3.ii Visit a Library - Data relating to reciprocal schemes

An evaluation of the service has shown multiple variations in the data supplied by member libraries relating to their local operation of the schemes. Members are therefore asked to agree to standardisation of the data relating to the main reciprocal schemes (two SCONUL schemes, UKLP and M25) for all institutions, where they belong to these schemes.

3.iii Promotion of InforM25 Services

Members are asked to promote, within their respective institutions, the inclusion of information about InforM25 in student handbooks and guides produced by academic departments.

3.iv M25 Access and Borrowing Scheme

Members are asked to receive a progress report on the reintroduction of the scheme for M25 member institutions not covered by other schemes.

4. Membership issues

Members are asked to receive a report on the following membership issues.

4.i New members

Members are asked to note a request for membership from the Institute of Electrical Engineers.

4.ii Review of membership categories

Members are asked to note that the Steering Group is to review membership categories, in particular the eligibility criteria for observer status at its meetings in March and May. The results of the review will be put to Members at the AGM in June.

4.iii Steering group membership

Members are asked to receive an update on membership of the Steering Group

The report on membership issues is available to read or download in Adobe Portable Document Format (PDF format)

To view PDF documents, you will need Adobe Acrobat Reader. If you want to download Acrobat Reader, click on the icon below:

5. Working Groups

5.i Members are asked to note that the Creative Arts Working Group has been disbanded.

5.ii Members are asked to consider the remit and future of the Student Centred Services Working Group.

6. Update on implementation of development plan 2003/04 to 2006/07.

6.i Members are asked to receive an interim report on the progress of the development plan for 2004/05.

• Interim report on the progress of the development plan for 2004/05

6.ii Members are asked to note that the Quality Survey has been completed and is available on the website. 

6.iii Members are asked to note that the CPD25 survey on staff development has been completed.

• Report.pdf

7. Treasurer's Report

7.i Members are asked to receive audited accounts for 2003/04.

• Audited Accounts 2003-4

7.ii Members are asked to receive a verbal progress report on finances for 2004/5

Members issues

8.i This is an opportunity for Consortium members to add items to the agenda
(notified to the Secretary at least one week before the meeting.)

Any other business

9.1 Members are asked to note the date, time and venue of Consortium meetings for 2005/06.

• Friday 10 June (Royal College of Nursing)
• January 2006 (TBC)
• June 2006 (TBC)

Maureen Wade
Secretary
14 January 2005