Governance Archive Material Full Consortium Meeting Archive Agenda 11 June 2004 AGM
| Agenda 11 June 2004 AGM |
M25 CONSORTIUM OF ACADEMIC LIBRARIESAGM and BUSINESS MEETING10.30amPlease note: The business meeting and AGM will be preceded by a morning session when Members will be presented with information on:
AGENDAThere will be a meeting of the M25 Consortium on Friday 11 June 2004 at 10.30am at the Victoria and Albert Museum, Cromwell Road, South Kensington, LONDON SW7 2RL Map and other travel instructions available at: Nearest Tube station: South Kensington Refreshments will be available from 10.00am (when the Museum opens) Access arrangements:The V&A opens to the public at 10 am. For more information about the V&A, see http://www.vam.ac.uk.
Tours of the Library and Conservation StudiosThe National Art Library is pleased to be able to offer tours of the National Art Library and the V&A's Book and Paper Conservation Studios. The Conservation tour starts at 9.15 a.m. (before the Museum opens), and the Library tour will be held at lunchtime. Anyone wishing to go on either of the tours must pre-book by contacting Robin Crawford at the V&A by Tue 8 June ( This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ). For more information about the Library, see http://www.nal.vam.ac.uk. Please note the Business meeting and AGM will commence at 14.15 and hard copies of the agenda papers will only be sent out on request, as all will be available as Web documents in advance of the meeting. Please let me know if you have any queries regarding the meeting. I look forward to seeing you there. Suzanne Enright
1. Apologies for absence, welcome to new members, to John Gilby (M25 Systems Team) and to representatives of ALCL and LLDA2. Minutes2.1 To approve the minutes of the Consortium meeting held on Thursday
29 January 2004 at 10am at the Wellcome Library for the History and
Understanding of Medicine 2.2 To receive the minutes of the Steering Group meeting held 3 March 2004 2.3 To receive the minutes of the Steering Group meeting held 6 May
2004 3. Matters arising from the minutes not otherwise on the agenda3.1 ULC bids: Details of the RSLG-related bids for the Vice-Chancellor Fund from the University of London Libraries Committee have been circulated to Members. It has announced that bids 1 (collaborative collection mapping) and 2 (collaborative journals store) have been partly funded if they fit into the restructuring plans of ULL/SAS libraries; bid 3 (online training in research methods has been rejected as SAS has been allocated money to do this); a separate Special Collections bid was successful subject to rewriting and resubmission). In view of the ongoing discussions about the first two bids a presentation to Members planned for the June 2004 Members’ meeting has been deferred. 3.2 M25 Systems Team staffing: Members are asked to express their thanks to Fraser Nicolaides for his work on InforM25 over the past five years. Fraser’s secondment to the M25 Systems Team has ended. A new staffing strategy has been agreed and is being put into place. 3.3 The M25 access and borrowing scheme for staff and researchers has been re-introduced for M25 Members outwith SCONUL Research Extra from 1 June 2004. Members are asked to express their thanks to Caroline Lloyd (Birkbeck) for her ongoing work in this matter.
4. Constitutional and membership issues4.1 Members are asked to receive an oral report on constitutional issues. 4.2 Members are asked to receive an update on membership of the Consortium. 4.3 Members are asked to approve a paper outlining rights and
responsibilities of Members. 4.4 Members are asked to receive an update on membership of the Consortium Steering Group, specifically:
5. Business planning issues5.1 Members are asked to accept an Annual Report for 2003/04. It
gives an update on progress related to the aims and objectives for each of the
main areas of Consortium activity.
5.2 Members are asked to consider a draft Development Plan for
2003/4 to 2006/7 which details aims and objectives for the Consortium, and
to consider the associated financial implications. The Steering Group will amend
the plan in the light of comments made and decisions taken at the meeting
5.3 The Disaster Management Working Group has continued its work on the
M25 global Mutual Support Agreement and how it may best be developed for
the benefit of all M25 Consortium members. A new model, using the subject
strengths reported by member libraries on InforM25, was discussed by Members in
January and has been subject to further consultation since the. Members are
asked to approve the new model.
6. CPD25: Staff development and training issuesMembers are asked to receive a report from the Chair of CPD25.
7. Treasurer’s report7.1 Members are asked to receive audited accounts for 2001/2 and
2002/3
7.2 Members are asked to approve a draft Reserves Policy,
proposed by the Steering Group
7.3 Members are asked to receive a progress report on finances for
2003/04
7.4 Members are asked to endorse the proposed Consortium budget for
2004/05
7.5 Members are asked to approve the proposed subscriptions for
2004/2005
8. Any other business8.1 Members are asked to note the dates, time and venue of programme of Consortium meetings for 2004/05
8.2 Members are invited to discuss proposals and themes for the January 2005 meeting, which would again be a one-day meeting with a mixture of keynote speakers and interactive sessions.
Suzanne Enright |
