M25 Consortium of Academic Libraries - Annual General Meeting

Friday 10 June at 10am

To be held in Cowdray Hall, the Royal College of Nursing, 20 Cavendish Square, London, W1M 0AB

For information on how to get to the venue please see the location map.

The closest tube station to Cavendish Square is Oxford Circus, (Central, Bakerloo and Victoria lines) about 10 minutes walk away. The expandabe transport map shows Cavendish Square in relation to bus routes and main line stations.

Refreshments will be available from 10am

Tours of the venue will be available from 9.30am to 10.15am. If you would like to book a place on the tour please contact the
M25 Consortium Administrative Assistant by Friday 3 June.

Please note: The meeting will be held in the afternoon and will be preceded by a morning session (starting at 10.30am) when members will be presented with information on the following issues.

Morning Programme

Adie Batt, President of the Association of London Chief Librarians (ALCL), will discuss the organisation's priorities in the national and regional context.

• Adie Bhatt's Presentation

Graham Fisher, Chief Executive of ALM London, will discuss regional issues.

• Graham Fisher's Presentation

Sarah Dodgson, Project Officer Collaborative Journals Store, will present an update on the University of London Libraries Committee (ULC)/M25 Consortium feasibility study for a Collaborative Journals Store.

• Sarah Dodgson's Presentation

Anne Poulson, Chair of the Disabled and Special Needs Working Group, will discuss the group's activities.

• Anne Poulson's Presentation

Nicky Kershaw, Chair of the Quality Group, will discuss the group's work.

• Nicky Kershaw's Presentation

Lunch will be provided in the Committe Room from 1pm - 2.15pm

Agenda for the Business Meeting

There will be a meeting of the M25 Consortium of Academic Libraries on Friday 10 June at 2.15pm in Cowdray Hall, the Royal College of Nursing, 20 Cavendish Square, London, W1M 0AB.

Please note that hard copies of the agenda papers will only be sent out on request, as all will be available as web documents from Friday 3 June.

Please let me know if you have any queries regarding the meeting. I look forward to seeing you there.

Maureen Wade
Secretary

1. Apologies for absence and welcome to new members

2. Minutes

2.i Members are asked to approve the minutes of the meeting held on Friday 28 January at the Maughan Library, King's College London.

3. Matters arising from the minutes not otherwise on the agenda

3.i M25 Access and Borrowing Scheme

Member are asked to receive a progress report on the operation of the revived M25 Access and borrowing scheme.
The reports on the M25 Access and Borrowing Scheme and a list of Participating Libraries are available to read or download in Adobe Portable Document Format (PDF Format).

• M25 Access and Borrowing scheme
  

• Participating Libraries

To view PDF documents you will need Adobe Acrobat Reader. If you want to download Acrobat Reader, click on the icon below:

3.ii M25 Systems Team Activities

Members are asked to receive the M25 Systems Team's Annual Performance report for 2004/5.

• M25 Systems Team Annual Performance Report

4. Constitutional and Membership issues

4.i Review of Membership Categories

Members are asked to consider the Steering Group's recommendation to replace the category of Observer Status with Associate Member. Institutions ineligible for full membership would be invited to join as Associate Members but institutions eligible for full membership would be precluded from Associate Member status.

• Report on Membership Categories

A report outlining the recommendations is available to read or download in Adobe Portable Document Format (PDF format).

To view PDF documents you will need Adobe Acrobat Reader. If you want to download Acrobat Reader, click on the icon below:

4.ii Elections to the Steering Group

Members are asked to note the results of elections for the Chair of the SG and for four vacancies on the SG.

• Elections to the Steering Group

5. Working Groups

5.i Student Centred Task and Finish Group

Members are asked to note the membership and remit of a Task and Finish group that will consider projects and areas of work related to student centred services.

• Student Centred Task and Finish Group - Terms of Reference

5.ii E-Librarians Special Interest Group

Members are asked to note that the Steering Group has supported the formation of an E-Librarians Special Interest Group. The group is to establish terms of reference, report to the Steering Group and is open to E-Librarians from across the Consortium.

6. Web Review Process

6.i Members are asked to receive an update on the web review process.

• Report on the Web Review Process

7. Development planning

7.i Members are asked to receive an update on the implementation of the Development Plan 2002/3 - 2005/6.

• Update on Implementation of the Development Plan 2002/3 - 2005/6

7.ii Members are asked to consider a new planning framework that will consist of a mid range strategy document, outlining priorities and key areas of work for the next three years, and yearly operational plans setting out project deliverables for evaluation.

8. Treasurer's Report

8.i Members are asked to receive the proposed budget and subscription levels for 2005/6.

• Proposed Budget and Subscription Levels 2005-6

• Subscription Figures 2005-6

9. Members issues

9.i Members are asked to notify the Secretary at least one week before the meeting of items they would like to have added to the agenda.

10. Any other business

10.i Members are asked to note the venues of the Consortium's programme of meetings for 2005/6

• January 2006 (Women's Library, London Metropolitan University)
• June 2006 (Brighton University)

Maureen Wade
Secretary
May 19 2005