Meeting Minutes

Notes from the meeting held at University of Westminster.

Present: Suzanne Enright (Westinster - Chair), William Marsterson (Middlesex), Julie Howell (London Metropolitan University), Ginny Malone (Greenwich + Minutes), John Gilby (LSE).

Carol Enright (Designer), Jean Yeoh and Caroline Holebrook (both CPD25) attended part of the meeting.

1. Apologies for absence.

Janet Percival (UCL), Karen Bedwell (LSE).

2. Minutes of last meeting

The minutes of the meeting held on 15 November 2002 were accepted.

3. Matters arising

WM was asked to update the 'Ten key facts' about M25 libraries when SCONUL stats for 2001/2 published. LISU may be able to help.
VM to get AWP web pages up to date
SE still to contact prospective new members of the group. [Post meeting note: Rachel Redrup (University of Reading) , Nicholas Martland (SOAS) have joined the group and Nicola Wright (now at Imperial College) will continue on the group.]
10th birthday party / CPD25 launch had gone very well with over £5000 sponsorship raised. The leftover packs will be distributed to members.
'Introduction' has been updated on website.

4. CPD25 Website (www.cpd25.ac.uk).

It was agreed that the emphasis should be on events rather than administration. JG will copy files to UW so that a new top page can be designed. SE/CH to progress with external web designer.

SE offered help from her staff to provide an online booking form and online feedback form. An online survey is planned and work on this too will be aided by SE.

5. M25 Website (www.m25lib.ac.uk)

SE suggested the M25 web pages be run against "Bobby" to check it is user friendly for users with disabilities; WM offered to run it against Middlesex accessibility software too.

Logo redesign was discussed based on revised title and strap line; CE will revise the designs which should be ready for June. JG raised issues in relation to the banner at the top of the screen and with applying any new template. SE will discuss this with the external web designer.

It was agreed that the top page should be revamped with a more user-focussed style (there are 2 key audiences - users/learners and library staff). 4 key areas were identified as Access, Resources, CPD25 and About. SE will discuss this with the external web designer and progress the revamp.

Keeping the website up to date was agreed to be difficult as it is constantly being superseded by events, for example, M25 Access and Borrowing scheme overtaken by SCONUL Research Extra; linkage InforM25 and AIM25 etc.. Sconul Research Extra is seen as an overlying brand for a whole series of regional schemes and we need to retain M25 identification with the scheme (M25 happy to support...M25 a partner in...SRX/INSPIRE etc.). InforM25 leaflet (and others) will need revising. (Post meeting note - Resource Discovery Working Group have requested a publicity campaign on InforM25 during 2003/4.)

The Access Eligibility Tool needs to be completed before it goes live. The AET screen brings up the M25 Access and Borrowing Scheme, JG to discuss with Jean Sykes and Elizabeth Davidson. Agreed that there are library staff and user training issues that have to be addressed with AET which will involve communication/PR.

6. Checklist / welcome pack for new members.

JH has produced a draft and will write a letter of welcome to be included in the pack. Also to be included:

Information of the different working groups
Information on CPD25
Top ten key facts
What stationery and handouts are available

JH/SE to progress.

7. Action Plan.

SE had looked at the action plan for 2002/2003, most things have been achieved. In 2003/2004 we agreed that we should concentrate on:

Website.
Regional agenda and our reputation outside the M25 Consortium. Are groups like CILIP aware of us? What about library schools in London? We also should be promoting our relationship with BL and persevere in establishing a relationship with Resource. Mary Davies is chairing the new working group on Collaboration and Partnership and will require AWP's help. The proposed LLDA/M25 leaflet will help strengthen the relationship with the LLDA (meeting set up for 21 April).
New members of the Consortium (and new heads of service in existing member institutions).

SE will revise the 2003/4 plan for insertion in the main M25 Development Plan being presented to Members in June 2003.

8. Date of next meeting.

TBA.

SE March 2003

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