Meeting Minutes

Present: Máire Lanigan (St. Mary's & Chair), Marysia Henty (LSE), Mary Nixon (Goldsmiths), Frances Norton (Wellcome Library), Janet Percival (UCL) , Madura Rasaratnam (LSE), Barbara Spina (SOAS).

Apologies: Apologies were received from Julie Howell (London Metropolitan University), Liz Hunwick (Middlesex), Paul McLaughlin (SHL).

1. Minutes and Matters Arising from Previous Meeting 15th February 2005.

The minutes were agreed as accurate and true record of the meeting.

Action 1 - ML did not attend the previous meeting of the Steering Group and would take the standards to the next meeting.

2. Web site re-launch: update on activities

Members of the Group reported back on the activities assigned to them.  It was noted that the printers would be responsible for the mailing of the bookmarks.  It was agreed that there would be a random prize draw for those responding to a request for feedback on the web site, with six prizes of £50 Amazon vouchers.  The feedback form would contain sections for comments on the web site, comments on the M25 and contact details.

Action 2.1 - MH to send list of recipients for the press release to FN. FN to arrange distribution immediately after the launch date.  FN to revise the text in line with the Group’s discussion.
Action 2.2 - MH, MR  to to send the list of M25 contacts to the printer with a covering letter to be sent out after the launch date.
Action 2.3 - MN to revise the text of the email to Heads of Service, MR to send to Heads of Service, LIS-LONDON on the Wednesday after the launch.  MR to draft text for the e-bulletin, to be mailed a week or so after the launch.
Action 2.4 - ML, MN to liaise with John Gilby about the feedback form and prize draw.

3. 2006 Annual Report

FN reported on progress so far.  The layout and timetable were agreed.  It was agreed that the photographs for the Annual Report and those for the web site needed separate briefs.  The theme would be rebirth and expansion, the scale of the consortium and the richness of its collections.  The Report would include a photograph of the Steering Group with a diagram.

Action 3.1 - ML to tell Steering Group about the deadline for copy and the photography
Action 3.2 - MR to send an email to the Steering Group and receive text
Action 3.3 - FN and MN to amend the top facts, draft the Chair’s message and link the Group’s objectives to the Consortium’s objectives.
Action 3.4 - MN to prepare brief for Treasurer
Action 3.5 - MN to offer two days’ work to students to revise the top facts

4. Logo and letterhead

It was agreed that 529 should be asked for guidance on the use of the logo, and should design stationery. Action 4.1 - ML to contact Maureen Wade about this

5. Next Meeting

Wednesday 19 July 2.30pm at London Metropolitan University
The following meetings will be:
Tuesday 19 September, 2.30pm at the Wellcome Institute, 215 Euston Road
Thursday 2 November am at Goldsmiths University of London

Minutes by MN