Advocacy Working Group Meeting Minutes 

Present: Julie Howell (London Metropolitan University), Máire Lanigan (St. Mary's & Chair), Mary Nixon (Goldsmiths), Frances Norton (Wellcome Library), Madura Rasaratnam (LSE),

In attendance: Catherine Walsh (London Metropolitan University)

Apologies: Apologies were received from Liz Hunwick (Middlesex), Janet Percival (UCL), Barbara Spina (SOAS).

1. Minutes and Matters Arising from Previous Meeting 25^th April 2005.

The minutes were agreed as accurate and true record of the meeting.

2. Annual Report

The Group agreed the theme, page layout, budget and production timetable for the annual report.

Action 2.1 MN, FN to edit text of group reports, draft Chair’s report, and send text to chairs for approval. 

Action 2.2 FN to arrange for photographer to take photographs of Mary Davies and Anne Poulson.

3. Top Ten Facts

Mary Nixon reported that s student had compiled a spreadsheet with data from SCONUL statistics and those non-SCONUL libraries which had replied to her earlier email.  The Group agreed that the facts should be as accurate as possible.

Action 3.1 ML to email Heads of Service of HE libraries which do not complete the SCONUL statistics, MN to email again those who have not yet responded to her first request.

Action 3.2 ML to arrange meeting with MN and Mary Davies

4. Steering Group

ML reported tht the Steering Group intended to review the working groups, their names and terms of reference next year.  Feedback was solicited from Groups.  Agreed that the AWG is primarily about marketing and publicity, rather than advocacy.

Action 4.1 ML to report back to the Steering Group.

5. Activities for next year

The Group agreed that next year we should work on a revised pack for new members; establish a capture mechanism for new Heads of Service put together a portfolio of services that we could offer to other groups, and arrange an event with CPD25.  The first Group to work with would be Collaboration and Partnership.  Agreed that the Group needed new members with suitable experience, and that each member of the Group should have a particular responsibility.

Action 5.1 MR to establish capture mechanism.

Action 5.2 JH to suggest to the Steering Group that Catherine Walsh should be her replacement.

6. Relaunch of InforM25

ML reported that the relaunch of InforM25 should take place at the end of July.  The Resource Discovery Working Group had asked for suggestions for promoting it.  Suggestions were an online tutorial, or standard screenshots that staff in member libraries could slot into student induction presentations; a press release, and a flyer for students.

Action 6.1 ML to invite JP and BS to take the lead on this.

Action 6.2 MR to feed ideas back to John Gilby

7. Next Meeting

Tuesday 19 September, 2.30pm at the Wellcome Institute, 215 Euston Road

The following meeting will be Thursday 2 November, 10.00 am at Goldsmiths University of London.

Minutes by MN