Marketing & Communications Working Group Minutes

Present: Genein Cox (LSE), Lisa Jolliffe (British Library for Development Studies), Máire Lanigan (St. Mary's), Mary Nixon (Goldsmiths), Frances Norton (Wellcome Library & Chair), Barbara Spina (SOAS).

Apologies: Apologies were received from Catherine Walsh (University of East London)

1.Committee Membership
The Chair welcomed Lisa Jolliffe to her first meeting.  Catherine Walsh was elected as Secretary.  Agreed that the Terms of Reference of the Committee should be an agenda item for the next meeting.

2.Minutes and Matters arising from previous meeting 17 May 2007.
The minutes were agreed as accurate and true record of the meeting.  GC reported that the new folders had been received.  Agreed that the pack for new members should include the Top Ten Facts; InforM25 leaflet; London Higher Factsheet on Academic Libraries; CPD25 programme, and a letter from the Chair of the Consortium.

• Action 2.1 – MN/CW to check with institutional representatives that the names of the institutions are correct
• Action 2.2 – GC/CW to draft a feedback form for events and circulate it to the Group with a deadline

3.Communications and Marketing Plan

A list of target stakeholders was drawn up: Members of the Consortium (directors and library staff); Vice-Chancellors and Chief Executives of member institutions; library users; research libraries in the region; other library bodies, and the press.  Agreed that at the next meeting the plan should be mapped to these audiences.  FN reported that the Steering Group liked the idea of a prize but felt that they needed more information.  Agreed that it should be as open as possible and that the Steering Group should decide on the sum involved and whether it should go to the individual or library concerned.

• Action 3.1 – FN to report back to Steering Group

4. Annual Report
MN reported that the draft text would be circulated to members of the Group for comment next week.  It was on schedule.  Agreed that if the photographer had not been able to take a photograph of all the Steering Group members, last year’s photographs could be used with his permission.

• Action 3.1 – MN to circulate text
 

5. Photographs
Agreed that some of the photographs taken for the report might be useful for other Consortium purposes.  GC reported that Ocean were to design another Christmas card this year.

• Action 5.1 – ML to send her correspondence on the subject with Steven to FN
• Action 5.2 – FN to ask if the Steering Group wants a licence for the photographs and, if so, to negotiate with Ocean

6. E-newsletter
Several members of the Group volunteered to provide items of interest for the e-newsletter due at the end of July.

7. 2007/08 Meetings

• Dates and venues for forthcoming meetings of the working group will be confirmed shortly.

Minutes by MN