Governance former Working Groups Marketing and Communication Working Group Marketing and Communication WG - Meeting Minutes 17 May 2007
| 17 May 2007 |
Marketing and Communications Group Meeting MinutesPresent: Genein Cox (LSE), Máire Lanigan (St. Mary's & Chair), Mary Nixon (Goldsmiths), Frances Norton (Wellcome Library), Barbara Spina (SOAS), Catherine Walsh (London Metropolitan University) Apologies: Apologies were received from Liz Hunwick (Middlesex), Janet Percival (UCL) 1. Minutes and Matters Arising from Previous Meeting 15 March 2007.The minutes were agreed as accurate and true record of the meeting. Item 3 InforM25 User Guide had now been proof read. CW and GC were thanked for their work on this. 2. MembershipJanet Percival was resigning from the Group with immediate effect, Máire Lanigan was coming to the end of her term as Chair and a new Secretary might also be needed. Agreed that the incoming Chair would need to increase numbers. 3. FoldersA design was chosen for the folders. Agreed that they should be used at the business meeting on 1 June, if they were ready. Contents to include a feedback form. A small notepad should also be commissioned for future meetings. Action 2.1 – CW/MN to draft an email to Heads of Service asking for correct titles of institutions. GC to send to list Action 2.2 – CW/GC to design feedback form 4. Annual ReportNoted that the format had been mentioned to the designer, who had agreed to make this year’s report slightly narrower. Noted that the footer was incorrect on some pages. Agreed on suitable subjects for photographs. Agreed that Top Ten Facts would be compiled from the latest SCONUL statistics in the Autumn. In view of the fact that CW was changing jobs in July, ML and BS agreed to help with text if necessary. Action 3.1 – CW/MN to mention footers to designer and send list of photographs and suitable locations Action 3.2 – CW/MN to negotiate use of photographs for 12 months (ML to let them know the current situation) Action 3.3 – MN to contact Aim Higher about the possibility of updating the statistics 5. Communications and marketing planAgreed that the budget should be not less than £10,000 (£7,000 for the annual report, £1,000 for notepads and £2,000 for general marketing). Agreed that the Disaster planning template should be marketed to libraries, including public libraries, and to library school students. It should have an eye-catching picture. 6. PrizeAgreed that there should be a prize of £200 for an idea, piece of work or physical product that has had an impact. It should be for front-line staff of M25 institutions, and entry must be validated by Directors. Presentation should take place at the 2008 networking event. Action 6.1 – ML to pass this suggestion to the Steering Group 7. 2007 MeetingsThu 19 July, 10.00, Goldsmiths Minutes by MN |
